Systems & Documentation

Systems Thinking, Documentation & Leadership

Across martial arts, teaching, and technology, I’ve always been drawn to building systems that create clarity and make learning more structured.
This page highlights a few examples of the tools and frameworks I’ve created to support students, organize curriculum, and make my own workflow more efficient.

📘 Martial Arts Curriculum Manual (Creator & Author)

I created a rank requirement manual for the martial arts system I teach — a clean, structured reference guide that lists:

• every technique required for each belt rank
• each technique written in Japanese and English
• clear sections for stances, blocks, strikes, katas, and drills
• the progression students follow from white belt upward

Unlike a traditional textbook, this manual isn’t meant to teach students on its own.
Instead, it acts as:

• a roadmap for what students need to know
• a reference for parents who want to understand the journey
• a standardized checklist for instructors
• a clarity tool so everyone knows expectations

The teaching itself happens through instruction — but the manual provides the structure that makes learning consistent, predictable, and measurable.

✔️ X / ✓ / ? Performance Tracking System

To support private lessons and group classes, I created a simple, efficient method to track student performance in real time:

• ✓ Checkmark: “You performed this correctly.”
• ? Question Mark: “You were just taught this — keep practicing.”
• ✗ X Mark: “This needs review or reinforcement.”

This system helps:

• track skill development during lessons
• provide immediate feedback to students
• give parents an easy-to-understand progress update
• identify which techniques need attention
• standardize evaluation across instructors
• reduce mental load during high-paced teaching sessions

It turns subjective teaching moments into clear signals that guide the next lesson.

🗂️ Organizational Systems & Workflow Design

Outside of martial arts, I design personal tools to improve consistency and reduce friction in my day-to-day work:

1. Integrated Personal Calendar System

A calendar that merges:

• bill due dates
• class schedules
• deadlines
• health routines
• personal tasks

This keeps me organized across multiple roles and commitments.

2. Weekly Prioritization Framework

A recurring end-of-week process I built to help me:

• define the week’s top priorities
• sort tasks by importance vs. urgency
• follow up on commitments
• prepare for instruction or tech projects

3. Lesson Planning & Teaching Systems

To improve student experience and reduce instructor stress, I use:

• lesson templates
• rotation schedules for drills
• structured class formats
• readiness checklists
• student note logs

These systems create consistency and make classes flow smoothly even during busy weeks.

🔧 Why These Systems Matter (For Recruiters)

Creating these tools has strengthened professional skills such as:

• Documentation & Clarity
  Turning complex ideas into organized references.

• Process Design
  Building repeatable systems that support consistency.

• Leadership
  Setting expectations, guiding progress, and structuring environments for success.

• Communication
  Breaking information down, teaching it clearly, and giving feedback effectively.

• Continuous Improvement
  Reviewing systems, refining them, and adapting as needs change.

These skills translate directly into tech roles, support roles, and team-based environments.

📌 What’s Next

As I continue building, I plan to:

• digitize the curriculum manual
• create a web-based tool for X / ✓ / ? progress tracking
• build dashboards for skill progression
• document additional systems I rely on
• connect these tools to my long-term leadership growth

I believe strong systems lead to strong teams — and I enjoy creating tools that help people learn, grow, and perform at their best.